To-Do Kanban

Kanban

Back in January, I discussed how I set up my monthly notebook.  I’ve since updated the system and added a new process that I thought I should share.

Previously, at the start of the notebook I would collect a running series of to-do items.  Most of the items at the top of the list would be things that had been carried-over for multiple months, with a few small items at the bottom that likely were first jotted-down in the previous month.  I found that I was continuously copying out the same items month-over-month and the list was growing.  On the one hand, if the thing isn’t important enough for me to complete in a reasonable amount of time, it could be the case that it’s not important enough for me to carry-forward and that I should just drop the task all together.

Yet, I felt that some of the tasks were things I’d want to complete “one day” in the undefined future, but that I had lots of other pressing things that needed my attention first.  Or, some tasks would require a fair amount of planning or coordination, and so I would tackle it after an adequate amount of lead time.

Some time ago, I created an account on Trello, but it was sitting unused as I didn’t know what kind of boards I would find useful.  This seemed like the perfect experiment to help me remain flexible.

I set up several columns (buckets) of items.  In the far left, I labelled the list “Pool” and dump in all to do items.  Within each of the cards I can make notes or sub-lists to help keep me on track of things.  At the start of each month, if there is something I don’t want to carry forward into the new book, I put the item into the bucket.

example
An example where I grouped a bunch of items under a single heading – in this case, splurge purchases I want to make but at a time when I have the discretionary funds.

Next, is the “Planning Phase” bucket.  The beauty of Trello is I can drag cards from one column to the next, so when I’m ready to move stuff from the Pool to another phase of activity, I can easy drag-and-drop.  Items in the Planning Phase might require me to do research or make purchases in preparation to work on the project.

If no further planning is required, I move it into the “Active” column.  When a task is active, it’s something that I’m placing priority on and is meant to remind me to carve out space in my schedule to address.

ants
An example of something that requires research and ongoing monitoring, I had ants in my yard last year and I wanted to deal with them without harming the grass or affecting my dog.  Now that it’s Winter, I can’t deal with this again until Spring.

Sometimes, a project needs to be put on hold.  I created a bucket to put tasks that are underway but I’m not making active progress on.  Items in this bucket might require someone to get back to me on some action of detail, or maybe I need to wait until a future date to complete the tasks.  Whatever it is, if I don’t want to move a task back into the pool column, I place it here and make a note of why the tasks is in limbo.

“Completed” is my win column – it gives me a chance to see what I’ve crossed of my list and as the column grows, I can take satisfaction in my accomplishments.

I created an “Abandoned” column because sometimes I will choose not to complete a task but I don’t want to delete it outright.  Maybe it’s something that’s still important, or maybe I missed a window but I want to be reminded of it.

Finally, for tasks that occur regularly but infrequently, I have a column so that I can see when the last time was that I finished a task, and remind myself that it will need to go back into the active column (e.g. changing my tires, changing the furnace filter, etc.).

I’ve been using this revised system for a few months and it seems to be satisfying my immediate needs.  It both cuts down on the number of items I need to manually copy from book to book while allowing me to indefinitely store things in a user-friendly format – effectively marrying my love of analogue with the convenience of digital.

Stay Awesome,

Ryan

 

 

History Snippets – Demagoguery

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Image by John Hain from Pixabay 

It is sometimes amazing how cyclical social and political problems can be.  While I am not pessimistic in our ability to move forward in something that can be recognized as “progress,” I do have some cynical attitudes towards our collective habit to backslide.  I realized some time ago that while we espouse enlightened positions, such as “never again,” people as a whole tend to by historically myopic and prone to letting fear get the best of them – or to quote Agent Kay “A person is smart. People are dumb, panicky dangerous animals and you know it.”

As of writing, I’m working my way through Ron Chernow’s biography of Alexander Hamilton.  Around ten-hours into the audiobook, Chernow is discussing the political maneuvering between Hamilton and New York Governor George Clinton over trying to get the newly-drafted Constitution ratified in 10 States in order to bring it into force.  The two sat on opposite sides of the federal government question, with Hamilton believing a strong central federal government was the key to sustaining the American experiment, while Clinton was distrustful of a central government superseding the power of the States.  Hamilton had a poor opinion of Clinton, believing Clinton to be only concerned with consolidating his own wealth and power, and only pandering to the populace when elections rolled around.

Chernow gives a striking description of what Hamilton feared, and in a single line spells out a looming threat we are seeing anew in our own modern political discourse.  Hamilton worried that “American democracy would be spoiled by demagogues who would mouth populace shibboleths to conceal their despotism.”

Chernow penned those words some fifteen years ago.  Whether it’s 1788, 2004, or the dawning of the neo-20’s, the fears expressed in those words caution us that we must remain vigilant against those who seek to exploit our fears to manifest their vision in reality.

Stay Awesome,

Ryan

Kindness and Picking Fights Online

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Image by reneebigelow from Pixabay

Recently, a lot of things circulating through social media and my podcast feeds have been enraging me.  I try to mitigate these things through a number of strategies – limiting my time on social media, intentionally targeting positive messages, not reading comments, not engaging, reminding myself that it is ok to disagree about things, etc.  The hardest things for me to let go are cases where my thought-processes seem to wildly diverge from others about the framing of the same set of facts.

Initially, I wanted this blog post to be my master rebuttal.  I wanted to lay out my case for why the conclusions others are drawing from this or that event are wrong and why.  I wanted to emphasize what the important, salient points are that we should keep in mind.

But I know in my heart that would be an exercise in futility.  A blog post is easy to skip; easy to ignore.  I won’t change hearts and minds by arguing against a strawman average of the viewpoints expressed in my network of known-people.  It would be antagonistic, hostile, and unproductive towards my goals.  In all likelihood, it would backfire and entrench or alienate friends.

Instead, I will offer a different approach that I want to continuously remind myself of.  When I feel compelled to dig in my heels for an argument, I should remind myself of the following.

First, remember what Aristotle (via Will Durant) tells us about virtue and excellence.  It doesn’t matter what others say or share/post online; we are what we repeatedly do.  Excellence, then, is not an act, but a habit.

Second, turning to fiction, remember why The Doctor helps people.

“Winning; is that what you think it’s about?  I’m not trying to win.  I’m not doing this because I want to beat someone or ‘cause I hate someone, or because I want to blame someone.  It’s not because it’s fun.  God knows it’s not because it’s easy.  It’s not even because it works because it hardly ever does.  I do what I do because it’s right!  Because it’s decent.  And above all, it’s kind.  It’s just that.  Just kind.”

Series 10, Episode 12: “The Doctor Falls”

Ultimately, it’s not about what I will say, or argue.  Arguing with other people doesn’t make me a decent person; picking fights online doesn’t put me on the high road.  If I want to bring about change in people I care about, it’s important to remember to be kind.  Always be kind and help people, because it’s the right thing to do.

I recognize that being kind doesn’t give a lot of direction and can seem cowardly when meeting the systems that do real harm to the vulnerable and oppressed.  In fact, espousing kindness can easily slip into inaction or forced neutrality.  It’s hard to be prescriptive in this case at a granular level.

However, if I start with the core values of kindness and action, that what is important is doing things that are kind to others, then you can use your values as a filter for determining what you will choose to do.

Instead of arguing online, I choose to try and lead by being kind.

Stay Awesome,

Ryan

Citing Your Sources

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Image by Free-Photos from Pixabay 

While reading a post from A Learning A Day, I thought I’d keep the irony train rolling by linking to Rohan’s linked post from Derek Sivers about the perceived need to quote an idea’s source.  Specifically, I wanted to respond to this point:

2. School teaches us to reference. But we’re not trying to impress a teacher anymore. And every unnecessary fact dilutes our point.

I often reflect on the learning objectives I expect to achieve in a course lesson while teaching.  I try to parse out the meaningful things I want students to learn from rote procedural tasks that don’t serve a purpose.  The last thing I want to do is to reinforce the wrong lesson or derive the wrong conclusion from a student’s performance (e.g. did a student do well on a test because they understood the material, or because they are good at taking tests?).

Derek’s point above about references is well-taken and got me thinking: why do I want students to cite their sources?  I brainstormed a few reasons and listed them below with comments.

Reason

Thoughts
I want a student to be mindful of their research process (procedure). Having gone through writing my master’s thesis, it’s easy to lose track of references and citations if you don’t stay on top of it.  This isn’t super relevant to most assignment learning objectives, but it’s a good practice to have before launching into a bigger endeavor or capstone project.
2. I want a student to critically examine their own knowledge (what do they believe to be true facts, where did that fact come from, and why do they think it’s true). I’m not sure if making students cite their sources achieves this aim on its own, but I suppose I could use citation requirements to help guide them through this process.
3. I want a student to be mindful of idea ownership and give credit to people who have done work.

 

 I’ve used this mostly in plagiarism cases where students copied work and submitted it as their own.  I try to distinguish between sloppy citing and outright theft, and I remind students that they shouldn’t get marks for work they didn’t do.  I’m still undecided if this is a rule of the academy or a legitimate thing to prevent fraudulently passing work off as your own in the future.  This point, though, is mostly relevant in academic contexts as opposed to Derek’s notes about doing this during conversations.
4. I want an easy way to see if the student did the work. This is a trick I’ve developed to see whether a student giving me their opinion is right by chance, or if they have informed their opinion by doing the course reading.  The same result could be gained if students inserted relevant information without citations, but the citations help to highlight this when I’m reading through their submission.  In other words, it makes my job easier.
5. I want to reinforce good academic writing habits. Using references is part of what it means to write academically, and is used as part of the integrity process.  This is only a good reason if my objective is to teach/reinforce academic writing for students.
6. This is the way it has always been done.

 

 More cynically, requiring citations is part of the tradition, and who am I to question it?  It’s not a good reason to require it, but it is what it is.  I won’t included in the list to the left, but a more sadistic version of this is “I had to do it, so you have to (go through this rite of passage) too!”
7. I want to remain consistent with departmental policies and culture. Whether written or unstated, most departments adhere to some level of standards.  This was less the case for me in undergrad and it depended largely on the preferences of the prof.  By the time of my thesis, I ended up developing a hybrid referencing system that did not strictly follow any of the major citation methods.  I received no comments from anyone who reviewed my thesis on my citation practices.
8. It’s important to trace an idea’s lineage as much as possible to spot fabrication. If you are going to insert facts or conclusions into your work, it’s important to point to where you found them.  Without a citation or an adequate way of accounting for how you know what you purport to know, it’s possible that the information is made up.  Being able to trace these things helps, albeit this is more useful from a scholarship point of view, as I suspect a lay-reader isn’t concerned with checking a text for factual accuracy and instead takes it on authorial authority.

9.

 Related – to see if a student is able to either properly reference work, or at the very least charitably restate ideas without dropping important content from the idea. This perhaps falls under sloppy citation practices, but on occasion students will misunderstand a piece of text and paraphrase or summarize information incorrectly.  Knowing where the student is drawing their source from can have pedagogical merit if you take the time to compare the student’s work with the source and discuss the divergence.

10.

 Related – when an author cites their sources, a reader can use the bibliography of sources for further reading.

 

 This is perhaps more for book nerds, but I love having references to be able to learn more for things that pique my interest.  This is, however, not the context Derek is referencing when he discusses giving citations during a normal conversation.  If Derek’s conversation partner was interested and want to know more, I’m sure they would ask Derek for more information.

11.

 More abstractly, knowledge and academics is a web of mutually reinforcing facts, so academic writing is an extension of that reality. This one is a bit of a stretch as to why a student who is not adding to a body of knowledge is required to rigorously cite their sources in a pedagogical exercise, but I include this more epistemological point to try and be exhaustive.

12.

 It’s a symbolic representation that the student (in most contexts) is not generating new or novel work/insights that creates new knowledge, but instead is remixing ideas from other sources. I think this is a good reminder of what the goal of the assignment should be (students are often far too ambitious in what they think they can reasonably achieve in x-number of pages), but I wouldn’t consider this to be an adequate reason to insist on proper citations.

13.

 Like other skills, the act of referencing needs to be practiced. I’m sympathetic to this, but as Derek is implying, you should be practicing skills that transfer into other domains or that you will need.  In most instances, outside of school you don’t need to cite sources.

14.

 Citing references is part of the argumentation process.  In order to build a successful argument, you must clearly express and state your premises, which includes any premises taken from the work of others (either their premises or their conclusions). I’m also sympathetic to this as I think everyone should keep in mind that arguments need to be made to help convey ideas.  It shows the logical chain from premise to conclusion and seeks to make the implicit explicit, and the unstated stated.

Other than a subset of the reasons above, a strict requirement for citations is often unnecessarily enforced in the classroom, and is almost never required outside of the academic setting.  I think there are some good pedagogical reasons to have students go through the effort  to cite their sources, but you should be intentional when teaching as to when those cases apply.  For instance, I am less strict about my students citing sources and instead I look for them to directly apply material from the course in their assignments (instead of giving me their opinions).

I enjoyed Derek’s point about how citing sources is a common trope in pop non-fiction, which sounds like a convergence on my ideas concerning animated bibliographies, or Ryan Holiday’s “15 academic studies” comment from a few weeks back.  Maybe Derek’s right – we should have more courage to integrate knowledge into our existing schema and be prepared to state things as facts instead of citing our sources.  I’m not sure I’m prepared to abandon the practice wholesale, but it has given me something to chew on.

Stay Awesome,

Ryan

Multi-Lifetime-Spanning Projects

While on our honeymoon, my wife and I had the opportunity to visit Rothenburg ob der Tauber and received an excellent tour from the town’s tourism bureau. Our guide was a local (born and raised), and was a fantastic wealth of knowledge. Among the sites we visited was St. James’s Church.

While standing in awe of the church’s medieval design, our tour guide noted that the church’s construction started in 1311, and the final product wasn’t completed until 1484, 173 years later. The church was built in stages, with the first one spanning 1311-1322, then 1373-1436, and the final portion lasting from 1453-1471. It required the work and vision of four master-builders to see the project through to completion, and our guide remarked on what it might have been like for the first builders to start a project for their town that they knew they’d never see the completion of.

That has stuck with me since returning home. It reminds me of a Greek proverb (“Society grows great when men plant trees under whose shade they’ll never sit”), but seeing the results of this in the form of the church was deeply moving.

Our timescales are often limited in scope, and the rapid changes in technology have only accelerated our perceptions of change. I’m listening to Thomas L. Friedman’s book, “Thank You for Being Late,” and he remarked that prior to the last century it would take about 100 years for innovation to change society enough for people to feel the difference in their everyday lives. Now, that scale is measured in mere years for the developed world. I often take for granted how much things have changed over my life so far and I lose a sense of perspective in my sometime seeming doldrum existence.

I can barely imagine what it’s like starting a project like St. James’s Church knowing that not only will I not see the project’s completion, but that no one alive who will have seen it will likely have known me either. Everyone who had known me while alive would also have slipped away in the sands of time. Our tour guide mentioned that there were four builders who oversaw the project, and we only know the name of the last one. All that remains is that name and the building to persist through time.

At least in the case of buildings and churches, it’s easy to see how the final product will be used and valued by the future.  I think it’s harder to have the same faith of vision (pun somewhat intended) for a project that’s less well-defined as a public good, where not only will the thing be of use to future-people, but it will outlast you, everyone who ever knew you, and likely everyone who knew your children.

Stay Awesome,

Ryan

“The Same Fifteen Academic Studies”

Despite my rant a few weeks back on the podcast-book marketing relationship, there are a few authors I will check out when they appear on podcasts I’m subscribed to.  For instance, Ryan Holiday just released his new book and is out promoting it to various podcast audiences.

He appeared on Rolf Pott’s podcast, Deviate, and had a conversation about what it’s like to write a big idea book.  Towards the end of the episode, he makes an off-hand remark on getting ideas from recently published books, and how he chooses not to do this because it tends to result in recycling the same academic studies.  Given how much I rant about animated bibliographies and short term content bias, I was happy to see some convergence in our ideas – that my amateur attempt on commenting on culture is shared by people I admire and hold in regard.

I’ve transcribed his remarks below, but you can go here to listen to the episode yourself.  Holiday’s comments begin at the 50:37 mark:

Potts: And that’s why you should feel blessed not to be an academic, right, because that’s such a useful model from which to write a book.  The academic world has these different hoops to jump through that often aren’t as useful.  And I would think that, sometimes, there’s types of research, like, do you do much Google or Wikipedia research, or is it mostly books?

Holiday: Yeah, I mean, you have to be careful, obviously, relying on Wikipedia, but yeah you do wanna go get facts here and there, and you gotta check stuff out.  I like to use obituaries.  Let’s say I’m writing about a modern person and they’ve died.  New York Times obituaries, Washington Post obituaries often have lots of really interesting stuff.   Then you can be really confident that dates and places and names are all correct because they’ve been properly fact-checked.  So I like to do stuff like that.  I watch documentaries from time to time.  In this book, there wasn’t really a great book about Marina Abramović, but there was some really great New York Times reporting about her Artist is Present exhibit, and there’s also a documentary with the same name.  So I’m willing to get stuff from anywhere provided I believe it’s verified or accurate, but you can’t be choosy about where your stuff comes from.  And in fact, if you’re only drawing from the best selling books of the last couple of years, just as an aside, an example, I find when I read a lot of big idea business books, it feels like they’re all relying on the same fifteen academic studies.  It’s “the will power” experiment, and “the paradox of choice” experiment, and the “Stanford Prison” experiment!  They think it’s new because it’s new to them, but if they’d read a little bit more widely in their own space, they’d realize that they’d be better off going a bit deeper or treading on some newer ground.

*****
(Note: I’ve lightly edited the transcript to remove filler words and some idiolects).

Stay Awesome,

Ryan

Going Out Of Our Way To Vote

A few weeks back, my wife and I were preparing for a then-upcoming vacation.  Our voting cards had recently come by mail and I was listing off the voting information (location, date, etc.) when she realized that election day was happening while we were out of the country.  This was the first time I would be physically unable to vote on the day, so we started looking into what one does when this happens.  I had heard in the past about early voting, though never needed it.

Turns out, the early voting days would start the day after we departed for our trip (of course).

In cases like this, you need to contact your local elections office to request a special voting kit that would allow you to send in your votes early.  Thankfully the elections offices are open during the week until 9pm, so we were able to go in person to fill out the paperwork to pick up our kits and vote.  It required us to write out our candidate of choice on a blank ballot, then seal those votes in an envelope, which was then sealed in a separate envelope to track that we had voted but not track who received our votes.

I’m glad these kinds of provisions are in place to allow us to exercise our civic duties.  While we know our votes would not be missed if we had skipped this election, and even though we had to go out of our way to vote, my wife and I nevertheless feel it’s important that we do our part to show up and participate in the process.

Stay Awesome,

Ryan