Friday Round-up – July 24, 2020

Let’s keep the momentum going from last week!

Here is my round-up list for the week ending on July 24th:

💭Reflection – Books as Monuments – Ryan Holiday (Instagram)

Last week Ryan shared the following post:

I have a vague recollection of when Madison Holleran died by suicide in 2014, though less about her as a person and more because of the conversation it sparked around mental health and how social media can portray a perfect life despite the hidden struggles of the person. I’ve yet to read this book, however as I was reflecting on this post I realized that this isn’t a book about a famous person, but it still stands as a monument to a life. That felt like a weird mental juxtaposition against the conversation going on about monuments in general and what we choose to remember. During a recent conversation with my grandmother, she was showing me photos of friends from her past that have since passed away. For nearly every person on the planet, your legacy extends only as far as your genes and the living memories of those who knew you. And yet, sometimes we pulp trees into paper and create a monument that will be read in the future. Monuments are not accidental – it’s a reflection of what we choose to remember. Madison’s life was tragically cut short, but at least she remains more than a fragile memory.

🎧Listen – What You Need To Know About Protective Face Masks – NPR Life Kit

There is a lot of misinformation around the effects of wearing a mask. Here is a good quick summary. tldr: it prevents the wearer from spreading germs and it does not prevent one from breathing adequately. I’ve demonstrated this for myself by donning a non-surgical mask for the last two weeks of running on the elliptical. To date, in the 30 masked-miles I’ve run (roughly 3.5-hours of exertion), I have yet to have any symptoms related to hypoxia.

📖Read – Graduating during a downturn | A Learning a Day blog

Two paragraphs stood out in this post that resonated with me:

By all accounts, COVID-19 is a ridiculously bad time to graduate. It isn’t just a bizarre year from the perspective of the job market. Graduates who have a job will face an unusual first year as part of the workforce. With organizations and the people generally unprepared and dealing with multiple stressors, they’re unlikely to get the training that they need on the job.

These are moments when you realize how big a role dumb luck plays in any professional success we enjoy. It is so easy to attribute things that are going well to our smarts and hard work. But, there’s so much more to any success than that.

Reading this made me reflect on my own career to this point. I finished my undergrad in 2009, the year after the 2008 economic downturn. I was fortunate to be accepted into grad school, where I stretched a 1-year program into a 3-year experience by the time I finished writing my thesis. That put me into the formal job market at the tail end of 2012, four full years after the markets took a dive. I was lucky to enter the working world while the economy was rebounding, and I didn’t have to face the same setbacks and struggles that many of my cohort felt (that is, had I not did my 5th year “victory lap” in high school, I would have finished undergrad a year earlier with my secondary school classmates). In this, I was very fortunate that my choices became opportunities of timing, and something worth keeping in mind as context.

Stay Awesome,

Ryan

In Memoriam

I received some sad news today. Two people whom I interacted with at work have recently passed on. It would seem that both illnesses were rather sudden, though thankfully don’t seem to be related to the pandemic.

One was a faculty member that I’ve worked with off-and-on for five years. Though a short, quiet man, he had a gravitas about him. He was thoughtful, patient, and methodical in his work, and incredibly devoted to his student’s success. At all times, he seemed to be pondering ways to improve the program, never resting on his laurels.

The other was an advisor for some of our programs. When I was first hired around six years ago, his committee was the first I worked for, and he would have been one of the first people I met. He always made a point to stop in and chat before meetings, asking me for life updates. He never missed a meeting and came out to every student project judging event, despite the fact that he had retired from the industry a number of years ago.

I remember the last times at work I spoke to both people, but as with these things it’s sad to think those were my last times I’d get to chat. Had it not been for the pandemic forcing the school to go remote, I would have had many more interactions with the faculty member and at least one more run-in with the advisor.

My heart goes out to their families, and I will miss my conversations with them. However, the programs will miss them more. I’m thankful for having crossed paths with them.

~Ryan

Reflection – A Systems Review of Results

I’ve been mulling over a quote I wrote down in my notebook back in March, especially as it relates to my productive output at both work and for my personal projects:

“Every system is perfectly designed to get the results it gets.”
~Paul Batalden

At the end of the day, I’ll look back at my lists of tasks and feel frustrated that another day has slipped by thanks to my monkey brain’s inability to focus. Of course, this is placing the blame on the wrong focus because it’s ignoring two important facts: it assumes I’m not in control of my behaviours when I blame it on my “monkey brain,” and it assumes that I’m setting myself up for success merely by sitting at my computer. Both of these are patently untrue. I have control over my environment and (to borrow a phrase from Jocko Willink) I should be taking extreme ownership over my work situation.

If I find myself frustrated with my lack of output, I have to look at the system that my productivity is set against. If I spend my day getting lost down YouTube video and blog holes, then it’s because my system is optimized for it.

If I’m allowing myself to give in to temptation or distraction, it’s because it’s easier to fall back on things that are psychologically comforting and there is too much friction to get started on the real work.

Motivation is a flywheel – I have to overcome inertia to get the wheel turning, and it takes time before inertia helps the wheel turn freely. If the system is optimized to prevent me turning the flywheel, then it’s important to look at the system for fixes, rather than bemoaning the outcomes.

It’s not a quick fix. It will take time, effort, and a direction to push towards that will start the flywheel. I shouldn’t be so hard on myself. If the flywheel grounds to a halt, then it’s my job to stop, reset, appraise, and re-engage.

Stay Awesome,

Ryan

Leadership Lessons – Individual Rights vs Expediency

Star Trek: The Next Generation – Season 3 Episode 7 “The Enemy”

As with many other people right now, I have chosen to go back and re-watch favourite television shows. I decided that with Star Trek: Picard’s recent release, it would be a great time to go back to the beginning (of the modern era, anyway) and revisit Star Trek: The Next Generation. I had probably watched every episode in my teen years, but I had always watched it in syndication, so this is my first time going through the show in order.

Approaching the series in my 30’s has been a real treat. I have more life and cultural experience to draw upon as I watch these incredibly written episodes play out. I knew the show was amazing, but I never appreciated how well it engages with moral issues.

I want to highlight one excellent episode from the third season – episode 7, “The Enemy.” The characters provide us with a moral issue about autonomy, and a good lesson in leadership.

The story centres on the conflict that arises when the protagonists rescue an enemy officer from an out of bounds planet. The officer, from a race of people called Romulans, is gravely wounded and requires a blood transfusion. There is only one member of the crew whose blood could be usable, but that crew member, Worf, has a history with the enemy’s peoples – Worf’s parents had been killed during a Romulan attack when he was a child. Worf, still carrying his anger for their death all these years, refuses to give his blood.

Meanwhile, a Romulan ship is en route to recover the officer. There is a tenuous peace treaty that prevents an all out war, but the Romulans have a history of subterfuge and deceit. It is believed they will cross the border and assume an antagonistic stance to provoke a war. Worf’s Captain, Jean Luc Picard, is seeking any means that would avoid an armed encounter, and decides to plead with Worf to reconsider his decision.

In this moment, it would be expedient to Picard and his crew to order Worf to donate his blood. He is about to contend with an adversary whom has no issue with breaking a peace treaty by provoking an attack (whether or not his side is initially in the wrong). Picard is seeking to recover a still-stranded crew member on the planet below, keep his ship safe, maintain the territorial sovereignty of the Federation, and maintain tenuous diplomatic relations with a rival group. This is all threatened because the one solution to his problem, keeping the enemy officer alive, is being blocked by a crew member whose personal history and honour motivate him to not help the enemy.

There is a beautiful scene where Picard appeals to Worf for him to reconsider:

Picard: So, there is no question that the Romulan officer is more valuable to us alive than dead.
Worf: I understand.
Picard: Lieutenant, sometimes the moral obligations of command are less than clear. I have to weigh the good of the many against the needs of the individual and try to balance them as realistically as possible. God knows, I don’t always succeed.
Worf: I have not had cause to complain, Captain.
Picard: Oh, Lieutenant, you wouldn’t complain even if you had cause.
Worf: If you order me to agree to the transfusion, I will obey of course.
Picard: I don’t want to order you. But I ask you, I beg you, to volunteer.
Worf: I cannot.

In silence, Picard slowly walks back around his desk and sits in his chair.

Picard: Lieutenant.
Worf: Sir?
Picard: That will be all.

We then learn from the ship’s Chief Medical Officer that the Romulan has died. Picard has lost the only bargaining chip he had to keep things peaceful with the approaching enemy ship.

Picard could have chosen to order Worf to allow the blood transfusion. Instead, he chooses to respect his crew member’s personal wish, and as a leader deal with the hand he’s given. He also knows that making an order against the personal rights of a crew member under his command sets a dangerous precedence – that anyone is disposable if the captain judges it. Instead, he accepts that this closes off options. He knows that this places him not just on the back-foot, but also with his arms tied behind his back as he prepares for the possibility that his ship will be destroyed. However, the burden of command requires him to take these realities as they come and make the best decisions that he can. Events are being shaped around him that are beyond his control, but he strives to make the best decision that he can. He’s not perfect, but he becomes a role model in striving to do the right thing.

Even if the right thing might mean the death of he and his crew.

It’s a wonder piece of science fiction that I’m glad to be discovering anew.

Stay Awesome,

Ryan

Productivity From Home

Note – not my workspace.
Photo by Anna Auza on Unsplash

It’s taken me six weeks, but I think I’ve finally found a good system for working from home. Like many people who are fortunate to work from home during the pandemic, I’ve been struggling with keeping my normal routines while working from my computer at home. I won’t pretend that I had a perfectly productive system when I used to commute to the office everyday, but where I had the illusion of being productive simply by being at work and conversing with my colleagues, at home I am totally cut off from those signifiers of “work.” In the last few weeks, I’ve had spurts of productive time, but those were relatively few in number.

Late last week, however, I found a good combination that allowed me to really focus on moving my tasks along. I’ll share some of the tools that have been working for me.

First, using headphones to play noise while I work helps me make the mental shift in context from “home” to “work”. I have two sets of headphones at home, and both work well – a wired set of Sony headphones with noise canceling function, as well as a set of Philips Bluetooth headphones that also cancel noise actively.

I don’t just listen to music, however. I find most music to be distracting to my workflow – even lyric-less songs. My mind tends to pick up on the melody, and I’ll focus on that instead of the task at hand. I have two sources of noise I currently use – a pomodoro Chrome extension that plays fuzzy white noise (and conveniently tracks my pomodoro sessions), as well as a pomodoro video on YouTube that includes a visual timer and ticking clock. The white noise blocks out ambient noises that otherwise gets through my headphone’s noise canceling feature, and the ticking noise helps me focus.

Speaking of pomodoros, I use the pomodoro method to break down the tasks into manageable chunks. It also has the benefit of bypassing my motivation drive. Rather than committing to working an 8-hour work day, I commit to the next 25-minute block of work.

I have a lot of projects and tasks to keep track of, so I use two systems to prioritize and track my work. For long term, multi-step tasks, I have set up a dedicated board on Trello to manage where each project is in the pipeline. I have created buckets that I can move tasks through, from the general pool of tasks, to the planning phase, into an active phase, and if the project is put on hold, I can take notes on what I need to do to push things along while the task is in limbo.

For day to day task planning, I went simple and set up a text file that I number tasks as I think of them for the day, then I keep track of what I accomplish each day in a growing list. I usually would do this in my notebook, but I liked being able to cleanly re-order tasks. On paper, you can only order tasks in the initial stack you wrote them in, but if something changes during the day (e.g. a meeting gets scheduled on short notice), it’s harder to move things around.

Aside from the Microsoft Office tools provided by my employer (Outlook, Teams, Sharepoint, and OneNote), that covers my current workflow. Depending on how long the stay-home order is in place, I might update how this system evolves. It’ll also be interesting to see what of this system I port back with me to the office (I have a feeling I might bring the headphones to help me focus).

If you have any systems or tools you like, I’m curious to hear about it in the comment section.

Stay Safe and Awesome,

Ryan

Friday Round-up – April 24, 2020

Note – this is an experimental posting format. I’ve thought about increasing the number of posts I commit to per week, but I don’t want to add unnecessary work if I’m not willing to stick it out. Let’s be honest: sometimes it’s really hard to get a single post out each Monday that I’m satisfied with, so increasing my posting frequency just to for the sake of increasing my output is a terrible idea. I will run a short experiment to see how easy it is for me to get out a Friday Round-up for the next month. If the experiment goes well, I’ll consider making it a part of the regular rotation.

Many of the bloggers and thinkers I follow have some sort of curated list they share on a regular basis of the best pieces of content they came across in their weekly browsing. During this week, I came across a few thought provoking posts that I felt deserved to be shared.

Here is my round-up list for the week ending on April 24th:

📖 Blog – All models are wrong, some models are useful | Seth’s Blog

We should be reminded that maps are not the terrain, and that models are predictions (read: guesses), not certainty. We rely on models to help us understand the world, but we should remember that they have their limitations.

📖 Blog – COVID-19: What’s wrong with the models? – Peter Attia

Paired nicely with Seth Godin’s post above, Dr. Attia gives a good lay-primer on how a model is created, and what the limitations are when trying to model something like a virus when so little is known about it. The two takeaways I have from this piece are: we should be more willing to accept that good models gives us ranges, not fixed numbers (and we should be more comfortable with the ambiguity); and just because the worst case didn’t arrive, it doesn’t mean that the model was overblown – we need to find out more about why the model was off. It might be that the virus isn’t as dangerous as we initially thought, or it might be that physical distancing greatly impacted the viruses capacity to spread (it’s probably a little of both), but until we know which side maps to reality, we can’t be confident of what we should do next.

📽 Video – BEST Pomodoro Timer on YouTube | Ticking Sounds … – Virtual Crickets

This is actually something I’ve used for some time, but wanted to share. When I’m trying to focus, I have discovered that I can’t listen to music (even of the lo-fi variety) because I find the melodies too distracting. However, I’ve found it helpful for me to listen to regularly repeating noises, such as white noise and ticking metronome sounds. I’ve experimented with a few options, such as a 10-hour “cosmic white noise” video, but while working from home during the pandemic, I’ve settled on this Pomodoro video that I also have paired with a Pomodoro Chrome browser extension that plays white noise (the ticking gives me focus, the white noise blocks out ambient sounds in my room). Forcing myself to focus in 25-minute spurts keeps me on track while I move through my to do list.

Let me know if you find any of these interesting or useful. Also, feel free to share your best round-ups in the comments below.

Stay Awesome,

Ryan

Ramble: Professionalism by the Inch

white measuring tape on white surface
Photo by Annie Spratt on Unsplash

When it comes to posting for this blog, my goal is to have content ready to go live by Monday mornings at 9am. It’s largely an arbitrary objective, but I like to try and keep it so that the post is live by the time I get to work for the week and I can kick off work feeling a sense of accomplishment. As of writing these words, it’s 11:46am on a Monday – clearly I’ve missed my target.

Like many people, I’m finding it challenging to maintain productivity while working from home. I can try to claim that I’m in an adjustment period. Afterall, Wednesday will mark two full weeks of me being home from work. But I know in the back of my mind that while it might be true that I’m still adjusting to working from home (now that the novelty has worn off a bit), I also am keenly aware that my productivity habits are spotty at best.

Thanks to my wife, I’ve been able to keep a structured schedule for my days. I’ve also increased my excersising and have used the time at home to practice time-restricted feeding. I’ve brainstormed what I’d like to work on during this period of instability, and my relationship with my wife has grown closer as we’ve been forced to spend more time together at home.

But when it comes to actually doing the things on my list, I’m struggling with tipping over from plan to action. I’ve known for a week that a blog post needed to get done. I’ve even drafted a few ideas with some rough thoughts and structure. Yet, here I am, almost three-hours past my deadline, and I’m writing a vaguely stream-of-consciousness post. I recognize in me the same level of performance I see when students leave their assignments to the last moment to start (note: stream-of-consciousness is a typical strategy to fill space and sound smart).

Meta-blogging aside, the problem is that I’m still not a professional when it comes to many things in my life. I don’t mean ‘professional’ in the sense of being paid for my work, nor do I mean professional in the sense of being recognized as such.

In this case, I mean professional in the sense that Seth Godin invoked in a podcast episode I listened to recently (Seth Godin [Empathy] on the Creative Elements podcast). A professional is someone who shows up (often because they are being paid, though not necessarily) because that is what they do; it’s what’s expected of them. It doesn’t matter how they feel – they show up. Seth Godin notes that this can be hugely inauthentic. Sometimes, like this morning, you have a hard time feeling like you want to show up. You want to show up, and at a second order you want to want to show up, but no matter how much you desire to show up, you struggle with moving from thought to action.

There are tricks to motivating yourself. If I may be allowed to tap Seth Godin again, a recent blog post of his resonated strongly with me last week (React, Respond or Initiate on Seth’s Blog). Reacting is often the easiest route to overcome the motivation barrier – it’s visceral and immediate. It’s also unfocused and sloppy. Responding is more thoughtful and directed, but like this post is still intimately tied to someone else putting work into the field. But Initiate? That gives you maximum freedom of direction, but the hardest to push yourself through. The Resistance (hat-tip to Mr. Pressfield) is felt in direct proportion to how much ownership you have over the initial starting move. To React is to cede the initiative because you are unaware and flat-footed. To Respond is to acknowledge that you are going second, but you are at least aware and ready to make a move. But, to Initiate means you pick the time and place to move things into action, which can have all sorts mental barriers in the way.

I’m of two minds on the matter. On the one hand, I feel like not moving towards a goal is to waste an opportunity that has presented itself to me. Like with compound interest, the more small progress I can put in, the more it will pay off down the line. And if you fail to put in the work, you’ll struggle to rise to new challenges; you’ll end up hurting your future-self because you failed to practice and prepare. Or as Ryan Holiday notes, “you can lie to yourself, saying that you put in the time, or pretend that you’re working, but eventually someone will show up. You’ll be tested. And quite possibly, found out.”

But at the same time, I know I have to be kind to myself. These aren’t expectations that I need to follow, nor do I have to choose them. These are one version of a vision of success, but it’s not the only path or formula to follow.

Being afforded the opportunity to work from home is giving me space to be able to think and reflect. Within the opportunity, it’s important that I take the time to pause and listen to what my preferences are telling me – what do I find important and how do I leverage the tools I have to go where I want to go. Being a professional towards goals you don’t want strikes me as pyrrhic. Sure, you might gain measures of success as someone might define it, but at what cost? If we know that lunches are truly never free, then what is it we give up when we go with defaults?

Showing up doesn’t have to be a grand gesture. Being a professional means being consistent and accountable, even if you are fighting to create progress by the inch. Chain enough inches together over time will still create progress forward.

Stay Awesome,

Ryan

Reflection: Self-Isolation and Routines

person holding black game controller
Photo by Hardik Sharma on Unsplash

My wife and I are fortunate to be able to work from home. I started working from home Wednesday of last week, and initially found the transition to be manageable. Thanks to my wife’s discipline, we were keeping our normal sleep schedules, and we are able to maintain our normal working routine from the safety of home.

One thing that really threw me this weekend was when I allowed myself the permission to completely relax my schedule. Because of the pandemic, a lot of my pressing obligations and scheduled social time have been put on hold, meaning I have more free time than is typical. During the work week last week, I kept up with work and tending to things around the house, but by the weekend I decided to jump into playing video games, reading, and podcast listening. I also enjoyed a few beers Friday and Saturday nights while exploring the Borderlands, so going to bed before midnight was quickly forgotten.

This had two interesting consequences. First, by Sunday I physically felt bad. Not sick, but my body felt sluggish, I was tired, I had a headache, and my motivation was sapped. While I didn’t drink to excess, I did wonder aloud to my wife if what I was feeling was a low-grade hangover from my general poor choices over the weekend.

The (amusing) second consequence was that my wife remarked that she now sees why I impose schedules and routines on my daily life. She normally encourages me to relax and play games, but this is the first time in a long time that she has seen me proactively partake in games. It was a little like a crash-and-burn by Sunday night – I don’t do moderation very well and her mock-horror was a good reminder of that.

In reflecting on the last few days of the self-isolation, I have learned that it’s important for me to keep regular routines and impose discipline on my otherwise chaotic whims. I’ve known this about myself for some time, but this weekend helped to reinforce why I prefer keeping routines and habits active. Like a child, I crave structure.

Stay Awesome and Safe,

Ryan

Relationship Management in “The Death of Stalin”

Screenshot from “The Death of Stalin” (2017)
Steve Buscemi as Nikita Khrushchev (left) and Sylvestra Le Touzel as Nina Khrushchev (right)

I was watching the dark comedy “The Death of Stalin” the other day and noticed an interesting scene that imparted some wisdom about relationship management. Early in the movie, Nikita Khrushchev, played by Steve Buscemi, has returned home at the end of a long day with Joseph Stalin and other politicians. As he undresses for the evening, he is listing off a series of topics to his wife, who is in bed and taking notes in a book. As he lists off the topics, he comments on which topics landed well with Stalin, and which he should avoid in the future.

Setting aside the bleakness of needing to make notes on things that will keep you alive around a dictator, it was an unexpected example of good relationship management in action.

I’ve done stuff similar to this. At first, I thought it was a sleazy practice, but after overcoming those initial thoughts, I realized it’s an entirely effective way of keeping track of important details either early in a relationship (here, I mean relationship in an extended sense, not in a romantic sense), or for relationships with infrequent contact points.

If it’s worth maintaining a good relationship, then it’s beneficial to reflect on your interactions and take notes on things worth remembering. Whether you use a book as in the film, or making notes in your phone’s contact cards, it can be helpful for refreshing yourself when you interact with a person again. I’ve made notes on business hours, names of employees at a shop, the names of a person’s significant others, and even early in my relationship with my wife I would note ideas for the future.

Far from sleazy, it’s a useful way of paying attention and making others feel special because you’ve taken the time to learn and remember details about them. And, instead of relying on your memory, you can have the confidence that you’ll get the particulars right and avoid looking like a fool.

Stay Awesome,

Ryan