Visualizing Time

In an effort to tamp down on my procrastinating and get back on a Pomodoro system, I bought a desk timer.

I elected to go with a physical device rather than using my computer or phone to track time because I’m trying to remove the temptation to get distracted if I’m curious about the time left in the period. But I also had some other criteria.

In addition to wanting to avoid distractions, I wanted: a.) a visual representation of time, b.) something that made audible ticking, and c.) I wanted to avoid batteries if possible. The device above fit all three requirements. You wind-up the dial, set the desired duration, and the timer ticks away until the bell rings.

I’m still struggling with getting started (I usually give in and watch YouTube videos in lieu of starting my work), but once I get going, I find it easy to work through 25-minute sprints.

Let’s see how long this lasts.

Stay Awesome,

Ryan

Falling Through My Systems

This late post is a nice springboard into something I’ve been thinking about throughout the pandemic. Pre-pandemic, when I was still commuting to work, I had a fair number of systems to help me get stuff done. My commute to work helped me film daily vlogs, listen to books, and think about big ideas for blog posts and Stay Awesome vlogs. When we started working from home, those outputs began fading. Now, I feel behind on my blog posts, I *maybe* film a personal vlog once every two weeks, and Stay Awesome has been put on an indefinite hiatus until Jim and I get some extra headspace bandwidth to devote attention to it.

I was also known for my notebook. I carried a Field Notes notebook everywhere with me, and was constantly scribbling notes into it. Then, around 4 months into working from home, I found myself abandoning the monthly notebook and appropriating a disused larger notebook to jot down tasks, lists, and random thoughts. The Field Notes book was small, portable, convenient, and had many systems to track things I found important, such as exercise, health, habits, etc. Now, my notebook is largely devoted to task management, because when every day feels the same, you can quickly find yourself several weeks down the line having nothing to show for your time.

In a sense, I’ve fallen through my systems. The various “systems” I implemented succumbed to inertia when I both lost the cues that triggered them and lost the will to keep putting effort in the system to power the flywheel, and friction has ground them to a halt.

James Clear has a pithy phrase, that “you do not rise to the level of your goals. You fall to the level of your systems.” This is a riff on an older Greek observation from Archilochus: “We don’t rise to the level of our expectations, we fall to the level of our training.”

Regardless, the question I have is whether I truly had a system if it was a fair-weather operation that wasn’t robust enough to adapt to these kinds of radical changes. When I lost the external liminal cues that came from commuting to work, or from even leaving the house on a regular basis, the things I called systems disappeared as well. Is it charitable to call these things “systems”? In virtue ethics, you aren’t said to possess a virtue if you only exercise it some of the time – you aren’t considered courageous if you don’t act courageously in a moment that requires it. Does this apply to systems as well?

Part of me says yes, but that’s not very helpful. Perhaps I should reframe my thinking and consider the quality and attributes of the system. Borrowing from Taleb, some systems are fragile, some are robust, and I suppose some are antifragile. I understand antifragile systems in the context of biology (e.g. stressing muscles can allow them to get stronger over time), though as of writing I can’t think of any productivity system that get stronger under pressure.

Regardless, it’s clear that much of my productivity was built upon what can now be labelled as fragile systems. They worked under certain conditions, but outside of that narrower band they are less able to withstand fluctuations or variance. In my reflections over the last few months, I’ve been seeing the value in understanding the causes of system failures so that I can create new processes to help me in work and life. For now, the first step is to acknowledge that I’ve fallen through my systems, and having acknowledged this, I can stop spinning my wheels and start seeking traction.

Stay Awesome,

Ryan

What Is “Creative” Work?

One thing I love about reading Seth Godin is how he tends to reframe how I think about things. Like many other people, I’ve been feeling in a bit of a rut with work. Without the context shift of going to work in an office, the days start to blur, and working from a distance keeps me detached from my colleagues. Instead, my work is largely done on documents and spreadsheets, and the tedium easily sets in. It feels monotonous and largely procedural.

However, the first page of Seth’s new book forced me to reconsider how I view my work. When reflecting on my work, I realized that I was defining “creative” narrowly.

“The Practice” by Seth Godin (2020), page 3

Were you to ask me whether my job is creative, I would probably take a view that conforms to my notes on the left. My job has some elements that I have “artistic” control over, but largely “no” because it’s process driven. However, if I define “creative” more broadly, it’s easy to see how my job is creative. I create tools and process flows. I define problems and find creative solutions, then teach them to others.

We often bind our thinking about “creative” to notions like innovation and novelty (divinely given?), when instead we should think of “creative” as deriving from “create,” which is more process driven than outcomes driven.

This doesn’t solve my tedium with spreadsheets, but it helps me frame my work within a different context. I am not just a cog, but instead I have the ability to adapt the cogs I use to suit my needs.

Stay Awesome,

Ryan

Unintended Tech Shabbat Consequences

This week’s post is late. The proximal cause is that because of the Tech Shabbat experiment, I was shutting my computer down for the weekend. Weekends are the most common time I write and prepare to publish my posts. Therefore, an unintended consequence of the Tech Shabbat is that I didn’t have a post ready for Monday.

However, that is a poor excuse when we consider the distal causes of why the post is late, because the Tech Shabbat was a known event in my calendar. It wasn’t something that was unanticipated, and I knew roughly what participating in the Tech Shabbat would entail. I knew, for example, that I had to get my course marking done before the Shabbat if I wanted to give my students their feedback with sufficient time for them to use my feedback in their next assignment. I was able to always get my grading done before the Tech Shabbat began each week of the experiment, so why did I not do the same for the weekly blog posts?

The Tech Shabbat became a convenient excuse to blame, when really the blame lies with a poor writing habit. Maybe I would have finished the posts had I not participated in the Tech Shabbat, but instead of dwelling in a possible else-world, I should focus on fixing the things I have control over, such as my schedule and how I set my priorities.

Proximal causes are easy to fixate on, and are often more expensive to address (it’s why we spend lots of money on shiny new toys that promise to fix our problems). Distal causes can be harder to spot and require longer, steady investment to overcome.

Stay Awesome,

Ryan

Paying to Be Upsold

After a bit of a hiatus, it’s time I dust off my keyboard and get to work.

I attended a digital summit last week organized by a reputable platform. I’m going to deliberately keep this post’s detail vague because I’m not upset by being upsold to the point of it changing my opinion about the platform or the purpose of the summit. On the other hand, it clarified a few things about the nature of online business that I thankfully only paid a few bucks to learn.

The summit was meant to bring together content creators to discuss the business of making money online. I’ve flirted with this idea, and I have some project ideas for online content that I intend to provide for free for the ethics boards I serve, so I thought learning about some of the business and strategic best-practices would help me think through the project steps.

The three-day event brought together a few creators I’m familiar with, and I bought in at the early bird pricing, so I thought even if I attended the equivalent of one-day’s worth of sessions, I wouldn’t feel bad having put down some money for the access.

The first session was about creating an online course using the best practices used on the platform. Since I work in academia, I’m aware of some of the work that goes into creating a course. I would charitably say that I’m not the best fit for the target audience of the course, but I took notes and found some of their insights useful.

But just after halfway through the scheduled event, they switched from presenting about the tools and tactics of content creation to discussing some of the exclusive perks that could be available for a limited time to the summit attendees. As I sat watching, I was amazed that a lot of the various tactics they discussed in the previous 40-minutes were being applied to the session attendees in an effort to upsell a package. For a limited time, if you bought into a $100+ monthly subscription, you’d have access to a half-dozen pre-recorded courses, a half-dozen 2-month trial access to software, a more in-depth set of lessons about all the topics we just learned about, and a few other odds and ends (like unlimited replay of the summit sessions).

I don’t blame the platform for choosing to go this route, but I was shaking my head when I thought that I paid to be given a reduced-value presentation of a larger set of courses, and was being upsold on it. I paid to be sold to. I was even interested in one of the keynote Q&A’s and was disappointed that it was a twenty minute video call. The guest speaker has put out more value for free on his various social media channels than what I received at the summit.

Again, I’m not above this – I think there is some value in what I learned, and I’m not necessarily the target audience, so it’s wrong of me to complain about not liking the content. I just hate that I had to pay a small price to learn this lesson about the nature of online content creation. It’s a series of remixes of content (a cousin of the animated bibliography, it seems), trickled out slowly to optimize the conversion rate of your mailing list.

I understand that in order to make money online, you have to play the game. The problem is I hate that the game is mostly concerned with optimizing for views, rather than genuinely trying to help solve problems. Perhaps it’s a signal that I should heed. If I don’t want to play the game by the rules, I either have to get out of the game, or be so good that I invent a new category. Either way, my main takeaway: creating content online is going to remain a side initiative for me, rather than my main source of income for the foreseeable future.

Stay Awesome,

Ryan

Friday Round-up – July 3, 2020

As I noted in my post earlier this week, I missed my last Friday roundup post. This is my first effort in doing better.

Here is my round-up list for the week ending on June 26th July 3rd, 2020.

📽 Video: The Toxic World of Self Help: Hustle Culture, Toxic Positivity, Addiction, and Fake Gurus. | James Jani (YouTube)

I am guilty of buying into the world of self-help. The vast majority of my reading over the last five years has been variations on the self-help genre (to the point that I’ve coined the term animated bibliography to describe its form). I know that the returns on investing in self-help diminishes quickly, and I am aware of how dubious the promise that self-help sells is, but I constantly find myself getting sucked into it. This video doesn’t necessarily say anything new that I haven’t realized myself, but it pulls it together nicely with many examples of how dark this world can be for the copycat authorities that use the same tactics in different domains. This video is a good summary and reminder to myself the next time I’m sold the promise of a better life through tactics and strategies for sale.

Listen: A Recipe for Caesar | Common Sense Podcast by Dan Carlin AND Jon Stewart | Joe Rogan Experience Podcast

I covered a different interview with Jon Stewart in my last published Friday roundup, but I wanted to link these two different podcast episodes along a similar theme, despite the shows being wildly different. I noticed that both Dan Carlin and Jon Stewart remarked on the difficulty that comes with being a voice that people turn to when making sense of the world. Stewart noted that towards the end of his time on the Daily Show, he sometimes struggled to be the person to go on television and say something smart or comforting after a tragedy struck (it might have been part of the reason why he burned-out and needed to retire). Similarly, Dan Carlin has not put out an episode of his podcast Common Sense in a few years, but he released this episode earlier this year. In it, he notes that he’s tried recording an episode multiple times but felt he was adding nothing of substance to the conversation. He struggled to, like Stewart, be a voice for people (like me) who turn to him to help understand the world we find ourselves in. I listened to both of these episodes in the same week, and gained a new appreciation for those like Carlin and Stewart who make livings giving me monologues to pre-digest current events. It must be tough to strike a balance by being both insightful and non-inflammatory, where you avoid stoking the audience against “the other side” (whatever side that happens to be at the time). A YouTuber I follow recently commented on folks like Tim Poole whose sole purpose is to inflame the left/right hostility, rather than adding anything of substance to the discourse. It’s causing me to slowly evaluate what voices I allow in and whether they’ve earned their place in my attention.

Read: Why I’m Leaving Academia | Ozan Varol

I have some deeper reflections that this article prompted, but I wanted to capture this here first. Varol has been a law professor for 10 years now, and with the success of his recent book, he’s decided to move on from his teaching duties to pursue other endeavors. This reminds me of Nassim Taleb’s idea of via negativa. Varol specifically invokes this idea (though not by name) by reflecting that decisions he’s made in his life that had the greatest positive impact were often decisions that “subtracted” from his life. It’s a reflection I applied to my own circumstances and still need a bit more time to process.

Watch: Every Race in Middle-Earth Explained | WIRED (YouTube)

Because we all need to have some fun once in a while, here is an informative half-hour from a Tolkein scholar who covers the history of Middle-Earth through its inhabitants.

Stay Awesome,

Ryan

On Late Posts

Despite my promise to do better on the Friday before last, I did not get a post up this past Friday (largely due to a report at work that kept me occupied during the day) AND I had no post ready yesterday (largely due to not keeping a regular writing schedule).

I’ve found sense of pride in not missing a weekly deadline for the last few years, but things have ground to a halt recently. I’ve let my workflow dry up in favour of short dopamine hits (my distraction of choice being YouTube) to take the edge off of the anxiety around not getting work done.

Thankfully, I have some time off of work coming up, which will help with recharging the old creative batteries. I’ll be back next Monday with a real post.

Stay Awesome,

Ryan

Reflection – A Systems Review of Results

I’ve been mulling over a quote I wrote down in my notebook back in March, especially as it relates to my productive output at both work and for my personal projects:

“Every system is perfectly designed to get the results it gets.”
~Paul Batalden

At the end of the day, I’ll look back at my lists of tasks and feel frustrated that another day has slipped by thanks to my monkey brain’s inability to focus. Of course, this is placing the blame on the wrong focus because it’s ignoring two important facts: it assumes I’m not in control of my behaviours when I blame it on my “monkey brain,” and it assumes that I’m setting myself up for success merely by sitting at my computer. Both of these are patently untrue. I have control over my environment and (to borrow a phrase from Jocko Willink) I should be taking extreme ownership over my work situation.

If I find myself frustrated with my lack of output, I have to look at the system that my productivity is set against. If I spend my day getting lost down YouTube video and blog holes, then it’s because my system is optimized for it.

If I’m allowing myself to give in to temptation or distraction, it’s because it’s easier to fall back on things that are psychologically comforting and there is too much friction to get started on the real work.

Motivation is a flywheel – I have to overcome inertia to get the wheel turning, and it takes time before inertia helps the wheel turn freely. If the system is optimized to prevent me turning the flywheel, then it’s important to look at the system for fixes, rather than bemoaning the outcomes.

It’s not a quick fix. It will take time, effort, and a direction to push towards that will start the flywheel. I shouldn’t be so hard on myself. If the flywheel grounds to a halt, then it’s my job to stop, reset, appraise, and re-engage.

Stay Awesome,

Ryan

Leadership Lessons – Individual Rights vs Expediency

Star Trek: The Next Generation – Season 3 Episode 7 “The Enemy”

As with many other people right now, I have chosen to go back and re-watch favourite television shows. I decided that with Star Trek: Picard’s recent release, it would be a great time to go back to the beginning (of the modern era, anyway) and revisit Star Trek: The Next Generation. I had probably watched every episode in my teen years, but I had always watched it in syndication, so this is my first time going through the show in order.

Approaching the series in my 30’s has been a real treat. I have more life and cultural experience to draw upon as I watch these incredibly written episodes play out. I knew the show was amazing, but I never appreciated how well it engages with moral issues.

I want to highlight one excellent episode from the third season – episode 7, “The Enemy.” The characters provide us with a moral issue about autonomy, and a good lesson in leadership.

The story centres on the conflict that arises when the protagonists rescue an enemy officer from an out of bounds planet. The officer, from a race of people called Romulans, is gravely wounded and requires a blood transfusion. There is only one member of the crew whose blood could be usable, but that crew member, Worf, has a history with the enemy’s peoples – Worf’s parents had been killed during a Romulan attack when he was a child. Worf, still carrying his anger for their death all these years, refuses to give his blood.

Meanwhile, a Romulan ship is en route to recover the officer. There is a tenuous peace treaty that prevents an all out war, but the Romulans have a history of subterfuge and deceit. It is believed they will cross the border and assume an antagonistic stance to provoke a war. Worf’s Captain, Jean Luc Picard, is seeking any means that would avoid an armed encounter, and decides to plead with Worf to reconsider his decision.

In this moment, it would be expedient to Picard and his crew to order Worf to donate his blood. He is about to contend with an adversary whom has no issue with breaking a peace treaty by provoking an attack (whether or not his side is initially in the wrong). Picard is seeking to recover a still-stranded crew member on the planet below, keep his ship safe, maintain the territorial sovereignty of the Federation, and maintain tenuous diplomatic relations with a rival group. This is all threatened because the one solution to his problem, keeping the enemy officer alive, is being blocked by a crew member whose personal history and honour motivate him to not help the enemy.

There is a beautiful scene where Picard appeals to Worf for him to reconsider:

Picard: So, there is no question that the Romulan officer is more valuable to us alive than dead.
Worf: I understand.
Picard: Lieutenant, sometimes the moral obligations of command are less than clear. I have to weigh the good of the many against the needs of the individual and try to balance them as realistically as possible. God knows, I don’t always succeed.
Worf: I have not had cause to complain, Captain.
Picard: Oh, Lieutenant, you wouldn’t complain even if you had cause.
Worf: If you order me to agree to the transfusion, I will obey of course.
Picard: I don’t want to order you. But I ask you, I beg you, to volunteer.
Worf: I cannot.

In silence, Picard slowly walks back around his desk and sits in his chair.

Picard: Lieutenant.
Worf: Sir?
Picard: That will be all.

We then learn from the ship’s Chief Medical Officer that the Romulan has died. Picard has lost the only bargaining chip he had to keep things peaceful with the approaching enemy ship.

Picard could have chosen to order Worf to allow the blood transfusion. Instead, he chooses to respect his crew member’s personal wish, and as a leader deal with the hand he’s given. He also knows that making an order against the personal rights of a crew member under his command sets a dangerous precedence – that anyone is disposable if the captain judges it. Instead, he accepts that this closes off options. He knows that this places him not just on the back-foot, but also with his arms tied behind his back as he prepares for the possibility that his ship will be destroyed. However, the burden of command requires him to take these realities as they come and make the best decisions that he can. Events are being shaped around him that are beyond his control, but he strives to make the best decision that he can. He’s not perfect, but he becomes a role model in striving to do the right thing.

Even if the right thing might mean the death of he and his crew.

It’s a wonder piece of science fiction that I’m glad to be discovering anew.

Stay Awesome,

Ryan