Almost a decade ago, I co-started a semi-formal group with some friends. It was intended as a bit of a mutual-beneficial group – we were all just starting out in our careers and felt that getting together monthly to practice public speaking would help us in our jobs. The nature of the group has evolved somewhat now that we are having kids and have grown comfortable in our jobs. Instead, we treat the monthly meetup as both social time and a chance for us to share experiences with each other.
This month, we’ve been challenged to try out the Tech Shabbat as discussed in Tiffany Shlain’s book 24/6: The Power of Unplugging One Day a Week (note: I haven’t read the book). In essence, we pick one day a week to abstain from screens – no smartphones, no computers, no television. It’s not a complete removal from all technology (for instance, I use my smart speaker to stream podcast episodes and listen to live radio), but instead we seek to disconnect from an increasingly interconnected existence.
I have completed three of the Shabbats, with the final one this weekend. Overall, this has been a very positive experience for me. There are some challenges and moments where I have to play fast and loose with the rules (like this weekend when I got lost on a hike…).
It’s also not clear if I should abstain from using our smart speaker at home; I’ve been using it to listen to podcast episodes and radio over the internet. I’ll even admit that there are moments of boredom or tedium where I feel a strong pull to give up the challenge and open a social media app. But despite any of these missteps or moments of weakness, I can say without any qualification that I’ve enjoyed the experience. I may look forward to the close of the 24-hours, but I do so with a sense of mental calm. The break gives me a bit of a reset, a chance to journal and bring order to my life. Instead of mindlessly consuming content, I’ve chosen activities that create memories and allow me to be more present in the now.
I’m not sure if I’ll keep the Tech Shabbat once the group activity is over, but it has given me a lot to reflect on. Cal Newport has discussed taking a more hardline stance on cutting unnecessary tech out of our lives. I’m sympathetic to the idea, though in practice I have to balance my quirky experiments with my wife’s needs, and I doubt she would entertain any drastic measures like what Newport suggests. Regardless, just taking the opportunity to pause and reflect is a worthwhile activity, which the Tech Shabbat has afforded me over the month.
I apologize for the late post this week. I had a few ideas kicking around in my head, but given the updates, I felt this ramble-post was a better attempt to capture some of the zeitgeist, rather than my usual attempt to feign some sort of authority on whatever it is I’m trying to accomplish on this site. Maybe I’ll rant another time about the scummy people who are profiteering through the COVID-19 scare.
Most of the information circulating concerns how an individual can help protect themselves from contracting the virus. Obviously this information is spread around not to protect any one individual, but because it’s the government’s attempt to flatten the curve and ease the economic and public health downsides to the current behaviours of people, from clogging up emergency rooms with sniffles to wholesale runs on items in the grocery store.
I’m not entirely sure what I should write about this week. It’s pretty hard to form a coherent thought when the majority of my bandwidth is occupied with keeping up with the shifting narrative around what’s going on. Thanks to technology, information (or misinformation) spreads quickly, and we are seeing multiple updates per day as a result. At my place of employment, they took the unprecedented step of shutting down face-to-face curriculum delivery. Unlike the faculty strike from Fall 2017, the College is working to keep the educational process running. While it may be that in the School of Engineering it can be impossible to replicate lab or shop time, the majority of faculty are working hard to translate their delivery to an online format.
So far, our employer has done a good job, in my opinion, with taking prudent steps to a.) keep people meaningfully occupied in their work so that no one has to lose their salary, and b.) do its part to stop the spread of the virus. I’m not saying that things couldn’t be better, but given the circumstances they’ve done a good job.
I’ve been thinking about the purpose of social isolation as a pandemic response. As I said above, the point is less about protecting oneself and is instead about protecting hospitals from being overwhelmed. If we’ve learned anything from countries around the world that are going through the worst right now, it’s that it becomes impossible to protect our vulnerable when there is a shortage of hospital beds. Hospitals are having to triage patients to focus on saving those who can be saved, who have the highest chances of recovering.
It is because of this that I’ve been thinking about the concept of a “brother’s keeper.” It’s not necessarily enough that governments or citizens remain mindful about the well-being of our vulnerable populations. Oftentimes while we are focusing on immediate dangers before us, we tend to not anticipate higher-order consequences of our policies or decisions.
Closing schools is great in theory – children are rabid spreaders of contagions, whether they are actually symptomatic or not, which means they infect their parents (some of whom are front line medical workers). But when we close schools, you have second order consequences that parents struggle with childcare, or children living in poverty lose access to food that is supplied at school.
When you close borders, you stop carriers of the virus from entry. But it also means that our international students (who are in some cases being vacated from post-secondary residences as school’s work to limit social contact among students) have no where to go. Airports are limiting international travel and the cost of purchasing tickets are skyrocketing. By them being in a foreign country, these students are vulnerable and caught in difficult positions on how to keep themselves safe.
By shutting down public spaces, you are helping to keep people from accidentally infecting each other. But when you close down businesses such as restaurants, you cut off people from the economic means they need to support themselves. Sure, the government is offering assistance to persons and businesses alike, but that will provide little comfort to people who can neither travel for groceries, nor pay for the supplies they need.
And let’s not forget what panic purchasing is doing to our supply chain – leaving store shelves cleared out of supplies, which means folks like the elderly are left without.
The hardest part I’m finding in all of this is the feeling of being powerless. You can’t control other people, and so you are forced to anticipate their moves to ensure you won’t be left without. But it’s this kind of thinking that leads to more drastic measures being taken. The virus also makes you feel powerless because you feel like an invisible stalker is coming for you – you don’t know who will be the final vector that leads to you. And you aren’t totally sure if our ritualistic hand-washing and hand-sanitizing is actually keeping us safe, or merely providing comfort. You can’t predict the future, and you can’t be sure you’re doing everything you can; you always feel like there is more you could be doing.
This reminds me of the story of the tinfoil house and pink dragons. A person covers their house in tinfoil, and when asked about it they say it keeps the pink dragons away. When asked if it works, the person shrugs and says “I don’t know, but I haven’t been attacked yet.” Of course, asking “if it works” is the wrong question here because there are no pink dragons. But as Taleb tells us in his book about Black Swans, there are always those highly unprobable events with massive downsides that we don’t see coming. Public policy and budgets are created to deal with clear and present dangers, and those policies and budgets are eroded when it’s felt that the money is not being allocated optimally. Therefore, you run into problems where you are never sure if the resources you spend to prevent something actually works – it’s really hard to prove causality in something that never happens.
Instead, we often are left to scramble to try and get ahead of trouble when we are already flat-footed, which means that our vision narrows as we focus on the fires in front of us that needs to be put out. Fighting fires is great (even heroic at times), but often the measures we take to deal with crisis have unanticipated second-order consequences that become difficult to deal with.
I’m not sure how to deal with this, but it makes me wonder about being my brother’s keeper, and what I can do to protect them.
In the waning days of 2018, I gave a preview of the books I read for the year by listing my top five books. I doubt my current list of books will grow before the new year chimes in tomorrow night, but I will save the 2019 list for next week, and instead present you with my top books I read this year.
My overall volume of reading this year was less than half of what I read last year. Since 2016, I’ve intentionally set about to increase my reading and I was able to keep the pace for three years. However, for some reason my reading slowed down a bit. I’ll reflect on this over the coming week and share some thoughts with my 2019 reading list post. Given the relatively short list this year, I will instead highlight all of my favourite books since it seems that these were the books that stuck with me.
In chronological order of when I finished them, here are my top books I read in 2019.
The Graveyard Book – Neil Gaiman
A delightful fictional story about a boy who grows up in a graveyard among ghosts and other creatures of the night. Rather than a horror story as you might expect from the premise, instead this is a charming and whimsical coming of age story that gripped me from start to finish. Like all good stories, I was sad when the book was over and missed the characters dearly.
The story of the rise and fall of Elizabeth Holmes and the Theranos company. Not only is this book a journalistic account of the deceptive “science” and events surrounding the failed tech venture, but it also explores the toxic achievement culture at the company’s top and the lengths the journalists and ex-employees had to go to in order to bring the company down. It’s a riveting story to experience, and I was happy to hear of the Ethics in Entrepreneurship initiative founded by two of the whistle blowers.
This memoir took me to the highest highs and the lowest lows. While Straczynski is known for his ability to craft human stories in the most magical and alien of settings, none of his work of fiction can come close to matching his own personal story of growing up in an abusive home and how that shadow followed him throughout his life. Running in parallel with his own story, he also tells a mystery story about his family’s origins that spans three generations. I mostly started this book to learn about his craft and the origins of some of my favourite projects he’s worked on, but in the end I witnessed a masterclass in writing and reflection.
With the end of the show this year, I felt like it was time for me to crack into the books that kicked-off the phenomenon. I am grateful that I watched the series first as it really helped me keep track of all of the characters in this massive tale. Also, reading a large fictional story was a welcomed relief. Over the last three years, my primary genre to read is at the intersections of business, productivity, and personal development. I think one thing that has lead to me reading less is feeling burnt out of that kind of content, so it was great to read something for pleasure. I am still proud of going through 500-pages while up at the cottage; there is nothing quite like reading by the lake.
Thanks to the Libby app and the library, I was able to check out books I otherwise wouldn’t have encountered if I had to purchase them. I wasn’t sure what to expect, but this memoir was fascinating. I’m drawn to books where people look over their life and career to draw lessons when connecting their experiences. Whatever the political climate we find ourselves in, I find it somewhat reassuring to know there are people in the deep state who work to put the mission above party, though as more evidence comes to light, that faith is beginning to crumble.
Despite the subject matter, there is no other word I can think of to describe this book than “awesome.” And I mean “awesome” in both senses of the word. The book inspires “awe” at the sheer scope of things, but also a riveting tale of Snowden’s life to date, full of creativity, ingenuity, and technological espionage. I marveled at the fact that he is only a few years older than me, but what he has gone through is likely to dwarf any contributions I’ll ever make. I hope he can come home one day, but for the present I hope he remains safe while the effects of his actions continue to simmer in the current political climate.
In looking over my top books for the year, we see three genres stand out – fantasy, current events journalism, and memoirs. I would have also included biography in this list, however one book is missing that I unfortunately couldn’t finish before it was checked back in to the library: Hamilton by Ron Chernow. It’ll get added to my 2020 list when the library finally releases it back to me.
As I said above, I think I’m starting to burn out of the business and productivity genres of books. When I reviewed the list for the year, I had almost no recollection of the content for nearly all of the books. It would seem I’ve hit a bit of a block, where I’ve consumed so much content in a short amount of time that I’m failing to hold on to it (or, as a corollary, the content is so superficial that it doesn’t stick…).
I still have a number of books on the go that I hope to finish early next year (such as the first Witcher book that the game and Netflix series was based on, Robert Greene’s Laws of Human Nature, and Working by Robert A. Caro, to name a few). Once I clear some of the current backlog, I plan to start selecting my reading a bit more intentionally so that I can reflect on the lessons the books have to offer. Overall, the main themes that stick out in the books that speak to me personally are good moral stories, cautionary tales, and the reflections of/about people over a long period of time to draw connections and lessons from their life and work.
Previously, at the start of the notebook I would collect a running series of to-do items. Most of the items at the top of the list would be things that had been carried-over for multiple months, with a few small items at the bottom that likely were first jotted-down in the previous month. I found that I was continuously copying out the same items month-over-month and the list was growing. On the one hand, if the thing isn’t important enough for me to complete in a reasonable amount of time, it could be the case that it’s not important enough for me to carry-forward and that I should just drop the task all together.
Yet, I felt that some of the tasks were things I’d want to complete “one day” in the undefined future, but that I had lots of other pressing things that needed my attention first. Or, some tasks would require a fair amount of planning or coordination, and so I would tackle it after an adequate amount of lead time.
Some time ago, I created an account on Trello, but it was sitting unused as I didn’t know what kind of boards I would find useful. This seemed like the perfect experiment to help me remain flexible.
I set up several columns (buckets) of items. In the far left, I labelled the list “Pool” and dump in all to do items. Within each of the cards I can make notes or sub-lists to help keep me on track of things. At the start of each month, if there is something I don’t want to carry forward into the new book, I put the item into the bucket.
Next, is the “Planning Phase” bucket. The beauty of Trello is I can drag cards from one column to the next, so when I’m ready to move stuff from the Pool to another phase of activity, I can easy drag-and-drop. Items in the Planning Phase might require me to do research or make purchases in preparation to work on the project.
If no further planning is required, I move it into the “Active” column. When a task is active, it’s something that I’m placing priority on and is meant to remind me to carve out space in my schedule to address.
Sometimes, a project needs to be put on hold. I created a bucket to put tasks that are underway but I’m not making active progress on. Items in this bucket might require someone to get back to me on some action of detail, or maybe I need to wait until a future date to complete the tasks. Whatever it is, if I don’t want to move a task back into the pool column, I place it here and make a note of why the tasks is in limbo.
“Completed” is my win column – it gives me a chance to see what I’ve crossed of my list and as the column grows, I can take satisfaction in my accomplishments.
I created an “Abandoned” column because sometimes I will choose not to complete a task but I don’t want to delete it outright. Maybe it’s something that’s still important, or maybe I missed a window but I want to be reminded of it.
Finally, for tasks that occur regularly but infrequently, I have a column so that I can see when the last time was that I finished a task, and remind myself that it will need to go back into the active column (e.g. changing my tires, changing the furnace filter, etc.).
I’ve been using this revised system for a few months and it seems to be satisfying my immediate needs. It both cuts down on the number of items I need to manually copy from book to book while allowing me to indefinitely store things in a user-friendly format – effectively marrying my love of analogue with the convenience of digital.
Last week I shouted from the rooftops about reaching zero unread messages in my inbox. This feels like a good opportunity to geek out a bit on some cool digital tools I use for my process flow. Below are a handful of applications and services I use to keep on top of things, which supplement any physical systems I use to stay organized (like my notebook, for example). None of the referenced products below are sponsors and I have no business ties with them.
I was introduced to Boomerang for Gmail a few years back and made use of their free tier for quite some time. However, last year I made the jump to unlock some additional functionality and allow me to boomerang more messages per month.
Seamlessly integrated into Gmail, Boomerang allows me to kick messages out of my inbox and set to return at a predetermined time. You may have noted in a caption that I mentioned “boomeranged messages;” this is what I was referencing. If I have messages that I want to come back to, but I don’t want them to clutter my inbox, I use Boomerang to remove them temporarily without me forgetting about it. Boomerang has other features, such as being able to append notes to myself or asking a message to return if no one responds within a certain time frame. All in all, a great little service that doesn’t cost much for the year.
I use both Evernote (free) and OneNote (Enterprise). I don’t really have a preference one way or the other at the moment, but I tend to use Evernote for personal items (saving notes, planning blog posts, etc.) where I use OneNote for Board work and my main job. I was urged to go paperless by my boss, so I slowly adopted the services and moved away from extra notebooks and loose papers on my desk. Especially within OneNote, I can use the attach document feature to put “print outs” of documents within a notebook page, then use my tablet’s stylus to annotate the document with handwritten notes.
Speaking of embedding print outs, I started using Scanbot for Android to capture paper documents and port them into my digital notes. I like Scanbot over the regular camera because the AI recognizes the page and will use algorithms to digitally morph distortions of the page. Instead of requiring perfect lighting and standing perfectly over the page, I can capture documents on camera and Scanbot flattens out and crops the image for me. I’ve also found it handy for taking pictures of overhead presentation slides, and whiteboard writing.
Pushbullet has a lot of features for pushing documents across devices, but I mostly use it as a way of preventing myself from always looking at my phone. Instead, I can avoid temptation and quickly reply to text messages from my wife before jumping back into my task. I know myself well enough that picking up my phone is inviting a trip down the rabbit hole of distraction, so Pushbullet really helps keep my monkey brain in check. (Note: if you’re wondering about how I avoid distractions on my computer, I use the StayFocusd extension to block website during certain hours of the day)
Month over month, I will have lots of To Do items that are left incomplete. I used to copy them over manually to the next notebook, but over time the list grew. Out of laziness, I started porting those tasks over to Trello for longer term storage. Yes, I should either discard those items I’m not doing or clearing my plate by completing the tasks. However, there are items that are not urgent and not important enough to do at the time. Instead, I’ve set up a kanban board that allows me to move tasks from a pool to an active list, then to a complete, abandon, or hold list, depending on the status of the task. It’s a handy way of keeping on top of tasks that are not immediately pressing and allows me to use my notebook for day-to-day pressing concerns.
There are a few other tools I’m trying out, such as Toggl, RescueTime, Microsoft Teams, and Notion, but I’ll save those for a future post.
The five-ish tools above are a few things that makes it easy for me to keep on top of several process flows for work, my personal projects, and my volunteer work. Without them, I would be drowning in trying to keep everything fresh in my mind. Let me know what kind of tools you use (digital or analogue) in the comments below. I’m always interested in learning what different people have set up for themselves.
For as much as I read about productivity and “tactics,” I’m not all that organized, in my opinion. I am forced to keep track of a lot of threads in my projects by necessity of having too much on my plate, so I make use of notebooks and applications to sort, categorize, and remind myself of things. This includes my email inboxes – if something is unread, it means I haven’t tended to it yet and need to circle back.
From time to time I hack away at my unread messages, but items will sit there for long stretches during peak deadline times.
Last week, however, I hit inbox zero for my main account for the first time in a loooooong time.
I honestly don’t remember the last time I hit zero messages in my inbox. It’s been a long slow process of setting up filters on messages to get rid of promotions cluttering my inbox (which I started setting up in January). I was tired of having to constantly decide whether I wanted to open promotional messages or auto-delete. I didn’t want to block or unsubscribe from them all since I still used the promotions on occasion, but the constant, daily deluge of 30+ messages was draining.
I don’t really subscribe to the inbox zero system per se, but when I finally cleared the last message kicking around, I stared at my empty inbox in confusion. It was weird to see. And I feel a slight motivation to keep on top of clearing emails. When a number pops up in the tab, an itching anxiety kicks in to get rid of it as soon as possible.
I feel odd celebrating something like this. I know rationally that clearing emails isn’t really a marker of productivity. Nevertheless, I think it’s important to celebrate those times when you feel a modicum of control over your life and work (even if it’s an illusion set up by my capitalist overlords… /s).
You can tell who has recently released a book based on who is making their way through the podcast circuit. It’s never a coincidence if you see an author’s name pop up on the latest episodes of several shows your have saved in your playlist. I enjoy listening to these episodes to get book recommendations, and for the most part find that the shows don’t go into too much depth with the author.
This was pointed out by a friend of mine (thanks, Wil, for smashing my illusions!) when he commented that a show I happen to listen to lacks the depth he looks for in a good podcast. After he pointed that out, I saw it everywhere: the host of the show brings the author on, and by whatever means the talking-points get established, the show typically has the host ask 5-10 key questions that are ripped directly from the book. It reminds me of students who skip the reading because the whole thing is covered in class. You get a good sense of what the main points of the book are, but that’s about it. If you’ve read the book already, you might as well skip the podcast episode.
However, there are gems in some shows, and I spotted two a few weeks back. On two different shows, authors who had recently released books were chatting about the ideas in the book and the topic drifted to the idea-generation process. They were short asides, but I found them fascinating to hear how these authors come up with their ideas and structure the construction of their books.
You can give the shows a listen yourself, but I’ve summarized the main points below.
How do you set up the bounds of research? How do you delineate what you put in the book? What should I include in the book?
There will be a few topics you generally know should be in, but after that you don’t know.
Epstein starts with a broad search down rabbit holes. He used to think this was a bad thing and a waste of time, but now it’s thought of as a competitive advantage. Sometimes, though, you end up with a bunch of nonsense.
He creates a master thought list – citation and key ideas or sentences.
As these coalesce into a topic, he moves like-ideas together. When a topic emerges, he tags it with a title and creates keywords that he would use if he’s searching for it. Then he moves similar tags together and a movie storyboard emerges where one topic flows into the next.
The goal is to avoid it being a bunch of journal articles stitched together.
It’s a road map of his brain’s exploration of the topic.
Unlike academics who just read journals and don’t go in-depth, he uses his journalism training to talk to the people – more will always come out in conversation than what’s included in the text. Scientists will include interesting tidbits offhand that are related, but don’t expand on it, so it creates a thread to pull on. It’s also a good fact-checking exercise and makes the story richer.
How do you find ideas that are well-timed/timely with discourse on careers, technology, etc.?
He thinks, writes, and publishes all the time (especially blog posts and articles). He’s constantly reading and testing out ideas. He’s talking to people, having conversations, and seeing what topics emerges. It’s a work ethic to him to constantly be reading and writing.
He tests out what he’s interested in and see if others are interested. It might be foundational to something he works on over time, or it might wither because it doesn’t gain traction or doesn’t bear fruit.
To validate ideas: 1. He asks, “Are people talking about it, or leaving interesting comments on my blog posts?” 2. With ideas comes a sense of “mental confidence.” He asks “Is this working for me? Does it click as a structure to provide a workable framework for seeing the world?”
Over time, something will emerge and persist. It generates advice that’s useful, more evidence comes up, and it is applicable across situations.
The search is opportunistic, but once something emerges, he does a deep dive. (Kadavy evokes the fox-porcupine reference from Isaiah Berlin, popularized by Jim Collins).
I’ve marveleda fewtimes already that my Zombies, Run! training app review is my most popular post to date. The screenshot below was taken June 12th, 2019. Within six month of starting the new year, the post had more traffic than all of last year.
I’m curious if it will doubled again and I’ll be writing another post marveling how the post received the same number of hits within three months of the new year. I doubt it, but the internet can be funny that way.
(Also, I’m fully aware that by constantly talking about it in blog posts, I’m increasing my traffic to it. The observer effect is in full bloom and I’m sorry to muddy my data).